After conducting your Inventory and Check In reports, it’s imperative you finalise the tenancy with a Check Out report. The property is assessed noting any missing items and differences in condition to determine if the tenant is liable for any damages.
Is it a legal requirement to have a Check Out report?
No. However, if you do have a professional Check Out report conducted it will determine and clearly note if the tenant is responsible for any damages, deterioration or whether it is fair wear and tear. This allows both parties to reach an amicable agreement on any deductions you wish to make from the deposit.
If you are not convinced you need a Check Out report it is worthwhile noting that, should you end up in the Small Claims Court, the burden of proof is often placed on the landlord. So, if you are unable to produce evidence to support your claim, the judge may rules in the tenants favour.
Having an impartial and professional Check In and Check Out report that has been signed and agreed by all parties will save you time and money should a dispute arise. Have a look at our guide ‘Deductions from tenancy deposits’ for more information.
What can I expect from a Check Out report?
Using the Check In report, we document and photograph any discrepancies and changes to the property and its contents. Our clerks then provide unbiased decisions on who is responsible for any impairment which includes cleaning, damage to items listed on the Inventory, additional or missing items.
Once the Check Out report is completed and gone through our rigorous quality control system, we will email you a pdf report within 48 hours.
Below is a list of what you can expect:
- digital photos of any discrepancies to the Check In report
- report on any changes to the general condition of the property and its contents
- report on any changes to the general condition of any gardens, patios, terraces or balconies
- a summary of cleanliness including windows
- power testing on switches, fuses and appliances
- locks are checked to make sure they are in working order
- gas and electric meter readings
- an unbiased decision of liability on any changes
- catalogue of any keys handed back
- the Inventory report will be agreed with the tenant and any relevant issues discussed and noted
- return of keys on your behalf as per your instructions
- test all smoke and carbon monoxide alarms